SECTION I

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The President shall:

1. Be the chief executive officer of AVAA;

2. With the approval of AVAA, direct the budget.

3. Be an ex officio member of all state committees.

4. Be responsible for calling, developing, designing, and distributing the agenda for each board meeting.

 

SECTION II

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The Vice President –Membership shall:

1. Be the official representative of the President at all meetings that the President is unable to attend;

2. Be primarily responsible for liaison and coordination of legislative and public affairs;

3. Perform other duties as directed by the President.

4. Be responsible for coordinating all efforts to increase AVAA membership.

5. Within (60) days following the annual convention, provide the membership with a roster of names, addresses, and phone numbers of all members.

 

SECTION III

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The Vice President-Training shall:

1. Be responsible for developing and maintaining a mentoring program;

2. Be responsible for developing and maintaining training materials;

3. Perform other duties as directed by the President.

 

SECTION IV

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The Secretary shall:

1. Be responsible for the minutes of all meetings, including executive meetings;

2. Be responsible for providing a copy of all minutes to be posted on the AVAA Website.

3. Be responsible for the maintenance of all official documents, including all minutes, bylaws, policies, and procedures.

 

SECTION V

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The Treasurer shall:

1. Record all financial transactions of the AVAA.

2. Make a quarterly report containing a list of all receipts and disbursements and the location of property these finances represent.

3. Store and maintain all financial records in an organized form that can be used to file for taxes each year.

4. File the appropriate annual postcard with the IRS to reconfirm 501c(3) tax status;

5. Store and maintain equipment used for accepting credit cards; possess and be responsible for the AVAA debit card.

 

SECTION VI

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The Historian shall:

1. Keep in permanent form the history of the Association.

2. Maintain the historical documents, forms, letters, and photographs of the Association in chronological order and take the necessary steps to ensure their preservation.

3. Provide for a photographic record of each event and activity of the Association.

4. Prepare a display of Association historical information to be presented at annual meetings of the membership.

5. Present a report on the status of all Historian activities and duties at the beginning of each Executive Board meeting.

 

SECTION VII

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The Representatives: Public IHL (Four-Year), Public IHL (Two-Year), and Private Institution shall:

1. Maintain contact with School Certifying Officials in the geographical region represented and assist with questions from members.

2. Bring any concerns from members in the geographical region to the Board for discussion.

3. Assist with the AVAA Annual Conference and other training meetings, planning, preparation, and production.

4. Shall be the standing committee chairs.

5. The regional representative would be responsible for choosing the committee members.

 

SECTION VIII

 

The Board Members at Large (I, II, III, & IV) shall:

1. Shall serve as the standing committee coordinators.​

2. Shall be responsible for choosing said committee members.

3. Other duties as assigned. 

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SECTION IX

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The use of committees during any conference year will be discussed by the Executive Board and appointed based on need. Committee chairs will be assigned and voted on by the Executive Board.